


Executive Administrative Assistant with 14+ years of experience supporting executives, managing operations, and improving efficiency.
__________________________11/11/2024__


About me

Name :
Reynante P. Avila
Nickname :
Ya'qub
Job Title :
Exe. Admistrative Support
Email :
Reside :
Brno, Czech Republic
Teams ID:
Nationality :
Philippines
On-Site/Remote :
Available
FAQs About My Work
Introduction?
How do I manage tasks as an executive/administrative assistant?
How do I manage to support two departments simultaneously?
Why did I shift from IT to administration?
Why did I decide to work in Saudi Arabia?
What are my strengths?
How can I describe a time when I had to manage a complex project or crisis?
Professional Summary
Meticulous, task-driven executive/administrative assistant with 14+ years of administrative support experience in managing client-centric office operation. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.
Biography
Hello! I’m Reynante Avila, also known as Ya’qub, and I’m open to full-time opportunities. I hold a Bachelor of Science in Information Technology, with a focus on web design, development, hardware, software, and databases.
Growing up in the Philippines, I’ve always had a curiosity for technology and problem-solving. I developed an early interest in IT, which eventually led me to pursue a degree in Information Technology. However, in 2008, when the company I worked for shut down and job opportunities in IT were scarce, Since I needed stable employment, so I made the bold decision to transition into office management. This was a pivotal moment in my life, as it opened the door to a new career path.
Over the past 14 years, I’ve built a successful career primarily in the oil and gas sector, working with renowned companies like Saudi Aramco. Nearly 8 of those years were spent as an Administrative Assistant and IT, where I was fully responsible for overseeing the entire department's operations—such as managing complex schedules, handling travel arrangements, and ensuring smooth office operations. While my career took a different direction than originally planned, I found great satisfaction in helping teams and executives succeed, and this experience has shaped who I am today.
I have always maintained a passion for technology, and I continue to stay connected to my IT roots. I am proficient in Microsoft Excel, web design, and various software tools such as Wix.com, and I enjoy the creative process of website development. This blend of administrative work and technical expertise allows me to offer a unique perspective and skill set.
I’m tech-savvy and proficient in tools like Microsoft Office (Word, Excel, Outlook, PowerPoint), SAP, Google Workspace, SharePoint, Canva, OneDrive, Zoom, Cisco, Adobe Creative Suite (including PDF editing, Photoshop, Illustrator, AutoCAD, Audacity), PowerDirector, ChatGPT, and WIX. I’m constantly learning and adapting to new technologies, and my goal is always to improve efficiency and streamline processes.
Throughout my career, I’ve received numerous appreciation certificates and have worked on several independent software projects, which have deepened my understanding of both the tech and administrative sides of business. I’m fluent in English, a native speaker of Tagalog, and have professional proficiency in Arabic.
When I’m not working, I enjoy exploring new technologies, learning about different cultures, and engaging in activities that expand my knowledge and creativity. Currently based in the Czech Republic, I’m seeking new challenges and opportunities for personal and professional growth.
Thank you for visiting my portfolio! I would love to connect and discuss how my diverse experience and skills can bring value to your team or business.

Reynante P. Avila

PURPOSE
Mission & Vision That Drive My Success
Mission:
"To assist leaders and teams in achieving strategic objectives in reliable and efficient manner through the highest quality work, produced with precision and a commitment to excellence. My goal is to improve productivity and speed up workflows, giving executives more opportunities to focus on impactful decisions and organizational success."
Vision:
"Become the trusted, indispensable asset for executive leaders and teams, continually refining my skills and embracing new technologies that support seamless communication. I aim to contribute to the growth and efficiency of every organization that I support, enabling it to thrive in a very dynamic business environment."

SKILLS

CAPABILITIES
My Services & Expertise
🗂️ Administrative Support
Helping you stay organized and efficient
Scheduling & Calendar Management
File Organization & Maintenance
Document Preparation & Writing
Client & Employee Communication
Coordination & Follow-ups
📋 Management & Leadership Assistance
Supporting teams and projects to achieve results
Project Coordination & Monitoring
Team Mentoring Support
Time & Task Management
Risk Monitoring Assistance
💻 Technical Support Services
Providing reliable, tech-driven administrative solutions
Software & System Proficiency (SAP, GW, MS Office, etc.)
Digital Communication Tools Assistance (Zoom, Teams, etc.)
Tech-Driven Administrative Support
🌐 Web Development & Design (Wix)
Creating clean, functional, and visually appealing websites
Custom Layout & Visual Design using Wix Editor
Mobile-Friendly & Responsive Design
Content Upload & Basic Editing
Interactive Features (Buttons, Forms, Links)
Domain Connection & Basic SEO Setup
Ongoing Updates & Basic Maintenance
🎨 Content Creation
Delivering engaging and professional digital content
Social Media Content Design
Marketing Material Creation (Flyers, Posters, etc.)
Visual Content for Websites
Basic Video Editing & Reels
Brand-Aligned Graphics
🖌️ Graphic Design
Creating clean, modern, and professional visual designs
Logo & Branding Design
Marketing Collateral (Flyers, Brochures, etc.)
Social Media Graphics
Presentation Design
Layout & Visual Concept Development
🎬 Video Editing
Creating simple, engaging video content
Short Video Editing for Social Media
Basic YouTube Video Editing
Reels & Promo Video Creation
Logo & Text Animation (Basic)
Video Enhancement & Trimming
🗒️ Standard Operating Procedures (SOPs)
Delivering tasks efficiently, securely, and consistently.
Document Filing Process
Meeting Scheduling Process
Project Progress Updates
Technical Issue Resolution
Confidential Information Handling
💼 Organized. Creative. Tech-Savvy. Your all-in-one support for business operations, content, and web solutions.

PROJECT
Excel Automation Projects
I developed customized Excel automation tools to simplify and optimize key processes such as overtime calculations, order consolidation, vacation planning, leadership meeting tracking and more.
I’m ready to help your team save time and deliver consistent, high-standard results.
![]() | ![]() |
|---|---|
![]() |
Fast | Accurate | Reliable | Simple
Job Posting Design Samples
![]() |
|---|
![]() |
![]() |
These are job posting designs I created for my current employer as a freelancer, using Canva, Photoshop, and Adobe Illustrator. Each design is thoughtfully crafted to clearly communicate job details and attract qualified applicants through visually appealing layouts and a professional, clean look.
Let me help your company stand out with eye-catching and effective job advertisement designs.
Eye-Catching | Clean | Modern | Impactful
























Shift & Vacation Automation

I developed these automated Excel templates for a previous client and employer to simplify and speed up daily shift tracking and vacation planning. The forms reduce manual errors, automatically calculate totals and balances, and ensure accurate records — saving time and boosting productivity.
Let me help your company boost efficiency with smart, automated Excel solutions.
Fast | Reliable | Error-Free | Solutions
Logo Design Showcase
This section features my logo design works, created with a focus on creativity, brand identity, and visual impact. Each design reflects a unique concept tailored to the client's needs.
Let me help bring your brand to life with eye-catching and memorable logo designs.
Creative | Impactful | Unique | Professional






Creative Mix: Edit, Teach, Inspire






Explore my video samples — from Excel guides and CapCut editing to inspiring career tips. These videos reflect my skills in content creation, design, and practical teaching.
See how I teach, create, and inspire through every project.
Learn | Create | Inspire | Grow

TESTIMONIAL
Trusted by Leaders

CERTIFICATE
Proof of Excellence
Team Recognition & Memorable Moments
Grateful for the teamwork, growth, and friendships built during my time with Saudi Aramco.
2017 and 2024—Ras Tanura Refinery Journey



Certificate of Appreciation
Awarded for outstanding performance during my time at Ras Tanura Refinery, Saudi Aramco
A Farewell Video Message
A special message from my colleagues as I closed a memorable chapter with Saudi Aramco.

CONNECT
Bring Me Onboard!
Let’s
Build Success Together
Ready to streamline your workflow and achieve real results? I’m here to help.
With skills in administration, tech, and creative solutions, I’m ready to deliver value from day one.
Thank you for considering my profile, and I look forward to connecting.
Or send a message: avila.reynate@gmail.com

Workplace Availability:
Remote:
I deliver high-quality remote work supported by a reliable internet connection, ensuring consistent performance and productivity.
On-site:
I enjoy collaborating onsite with colleagues. For such roles, work permit sponsorship and related benefits would be required.
Get to know me better—scan to explore!

MY RESUME



















































































