top of page

Your Trusted

Exe. Administrative Support

Hi, I’m Yaqub!
Curious? Click to see
how I can support you.

My Areas of Expertise

🗂️ Administrative Skills

💻 Technical Expertise

📋 Management & Leadership

🌐 Web Development & Design (Wix)

🖌️ Graphic Design

🎨 Content Creation

🎬 Video Editing

Executive Administrative Assistant with 14+ years of experience supporting executives, managing operations, and improving efficiency.
Blink1.png
__________________________11/11/2024__
Replay Intro
ABOUT
Reynante Avila

About me

iphone.png

Introduction 

Name :

Reynante P. Avila

Nickname :

Ya'qub

Job Title :

Exe. Admistrative Support

Email :

Reside :

Brno, Czech Republic

Teams ID:

Nationality :

Philippines

On-Site/Remote :

Available

FAQs About My Work

Introduction?

How do I manage tasks as an executive/administrative assistant?

How do I manage to support two departments simultaneously?

Why did I shift from IT to administration?

Why did I decide to work in Saudi Arabia?

What are my strengths?

How can I describe a time when I had to manage a complex project or crisis?

Professional Summary

Meticulous, task-driven executive/administrative assistant with 14+ years of administrative support experience in managing client-centric office operation. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.

Biography

Hello! I’m Reynante Avila, also known as Ya’qub, and I’m open to full-time opportunities. I hold a Bachelor of Science in Information Technology, with a focus on web design, development, hardware, software, and databases.

 

Growing up in the Philippines, I’ve always had a curiosity for technology and problem-solving. I developed an early interest in IT, which eventually led me to pursue a degree in Information Technology. However, in 2008, when the company I worked for shut down and job opportunities in IT were scarce, Since I needed stable employment, so I made the bold decision to transition into office management. This was a pivotal moment in my life, as it opened the door to a new career path.

 

Over the past 14 years, I’ve built a successful career primarily in the oil and gas sector, working with renowned companies like Saudi Aramco. Nearly 8 of those years were spent as an Administrative Assistant and IT, where I was fully responsible for overseeing the entire department's operations—such as managing complex schedules, handling travel arrangements, and ensuring smooth office operations. While my career took a different direction than originally planned, I found great satisfaction in helping teams and executives succeed, and this experience has shaped who I am today.

 

I have always maintained a passion for technology, and I continue to stay connected to my IT roots. I am proficient in Microsoft Excel, web design, and various software tools such as Wix.com, and I enjoy the creative process of website development. This blend of administrative work and technical expertise allows me to offer a unique perspective and skill set.

 

I’m tech-savvy and proficient in tools like Microsoft Office (Word, Excel, Outlook, PowerPoint), SAP, Google Workspace, SharePoint, Canva, OneDrive, Zoom, Cisco, Adobe Creative Suite (including PDF editing, Photoshop, Illustrator, AutoCAD, Audacity), PowerDirector, ChatGPT, and WIX. I’m constantly learning and adapting to new technologies, and my goal is always to improve efficiency and streamline processes.

 

Throughout my career, I’ve received numerous appreciation certificates and have worked on several independent software projects, which have deepened my understanding of both the tech and administrative sides of business. I’m fluent in English, a native speaker of Tagalog, and have professional proficiency in Arabic.

 

When I’m not working, I enjoy exploring new technologies, learning about different cultures, and engaging in activities that expand my knowledge and creativity. Currently based in the Czech Republic, I’m seeking new challenges and opportunities for personal and professional growth.

 

Thank you for visiting my portfolio! I would love to connect and discuss how my diverse experience and skills can bring value to your team or business.

Reynante P. Avila

Biography
Mission statement
Reynante Avila

PURPOSE

Mission & Vision That Drive My Success

Mission:

"To assist leaders and teams in achieving strategic objectives in reliable and efficient manner through the highest quality work, produced with precision and a commitment to excellence. My goal is to improve productivity and speed up workflows, giving executives more opportunities to focus on impactful decisions and organizational success."

Vision:

"Become the trusted, indispensable asset for executive leaders and teams, continually refining my skills and embracing new technologies that support seamless communication. I aim to contribute to the growth and efficiency of every organization that I support, enabling it to thrive in a very dynamic business environment."

Skills
Reynante Avila

SKILLS

Software Proficiency

SAP System

Click an icon to see the work.

Outlook

ZOOM

CISCO

MS Team

Google
Workspace

Future Work

MS Word

Photoshop

WIX

SharePoint

Chatgpt

Skype

Click an icon to see the work.
Click to view my work.

Typing Speed

Click an icon to see the work.
Click to view my work.

MS Excel

ai1.png

Illustrator

we.png

Autocad

Audacity

CSS3

CapCut

One Drive

PowerP

Illustrator

PDF Editor

P.Director

HTML5

Click an icon to see the work.
Click an icon to see the work.

Canva

One Drive

Reynante Avila

CAPABILITIES

Capabilities

My Services & Expertise

🗂️ Administrative Support

Helping you stay organized and efficient

Scheduling & Calendar Management

File Organization & Maintenance

Document Preparation & Writing

Client & Employee Communication

Coordination & Follow-ups

📋 Management & Leadership Assistance

Supporting teams and projects to achieve results

Project Coordination & Monitoring

Team Mentoring Support

Time & Task Management

Risk Monitoring Assistance

💻 Technical Support Services

Providing reliable, tech-driven administrative solutions

Software & System Proficiency (SAP, GW, MS Office, etc.)

Digital Communication Tools Assistance (Zoom, Teams, etc.)

Tech-Driven Administrative Support

🌐 Web Development & Design (Wix)

Creating clean, functional, and visually appealing websites

Custom Layout & Visual Design using Wix Editor

Mobile-Friendly & Responsive Design

Content Upload & Basic Editing

Interactive Features (Buttons, Forms, Links)

Domain Connection & Basic SEO Setup

Ongoing Updates & Basic Maintenance

🎨 Content Creation

Delivering engaging and professional digital content

Social Media Content Design

Marketing Material Creation (Flyers, Posters, etc.)

Visual Content for Websites

Basic Video Editing & Reels

Brand-Aligned Graphics

🖌️ Graphic Design

Creating clean, modern, and professional visual designs

Logo & Branding Design

Marketing Collateral (Flyers, Brochures, etc.)

Social Media Graphics

Presentation Design

Layout & Visual Concept Development

🎬 Video Editing

Creating simple, engaging video content

Short Video Editing for Social Media

Basic YouTube Video Editing

Reels & Promo Video Creation

Logo & Text Animation (Basic)

Video Enhancement & Trimming

🗒️ Standard Operating Procedures (SOPs)

Delivering tasks efficiently, securely, and consistently.

Document Filing Process

Meeting Scheduling Process

Project Progress Updates

Technical Issue Resolution

Confidential Information Handling

💼 Organized. Creative. Tech-Savvy. Your all-in-one support for business operations, content, and web solutions.

Project
Reynante Avila

PROJECT

Excel Automation Projects

I developed customized Excel automation tools to simplify and optimize key processes such as overtime calculations, order consolidation, vacation planning, leadership meeting tracking and more.

I’m ready to help your team save time and deliver consistent, high-standard results.

Excel Auto cal
Auto Update the Summary KPS's report
Auto-calculation and review the overtime as per the guide rules.

Fast | Accurate | Reliable | Simple

Job Posting Design Samples

These are job posting designs I created for my current employer as a freelancer, using Canva, Photoshop, and Adobe Illustrator. Each design is thoughtfully crafted to clearly communicate job details and attract qualified applicants through visually appealing layouts and a professional, clean look.

Let me help your company stand out with eye-catching and effective job advertisement designs.

Eye-Catching | Clean | Modern | Impactful

Job Post

Shift & Vacation Automation

I developed these automated Excel templates for a previous client and employer to simplify and speed up daily shift tracking and vacation planning. The forms reduce manual errors, automatically calculate totals and balances, and ensure accurate records — saving time and boosting productivity.

Let me help your company boost efficiency with smart, automated Excel solutions.

Fast | Reliable | Error-Free | Solutions

Logo Design Showcase

This section features my logo design works, created with a focus on creativity, brand identity, and visual impact. Each design reflects a unique concept tailored to the client's needs.

Let me help bring your brand to life with eye-catching and memorable logo designs.

Creative | Impactful | Unique | Professional

Hover on video to keep sound
Hover on video to keep sound
Hover on video to keep sound

Creative Mix: Edit, Teach, Inspire

Hover on video to keep sound
Hover on video to keep sound
Hover on video to keep sound

Explore my video samples — from Excel guides and CapCut editing to inspiring career tips. These videos reflect my skills in content creation, design, and practical teaching.

See how I teach, create, and inspire through every project.

Learn | Create | Inspire | Grow

Testimonial
Reynante Avila

TESTIMONIAL

Trusted by Leaders

Click here to view his email.

Director 

Abdulrahman S. Al Faqeeh

AME Department – Saudi Aramco

“Ya’qub has handled many challenges during his assignment, viewing each one as an opportunity for success. He maintains strong momentum and consistently demonstrates high potential—striving to deliver the best results.”

Certification
Reynante Avila

CERTIFICATE

Proof of Excellence

Team Recognition & Memorable Moments
Grateful for the teamwork, growth, and friendships built during my time with Saudi Aramco.

2017 and 2024—Ras Tanura Refinery Journey

Receiving my Certificate
Team Meeting
Team Meeting
Receiving my Certificate

Certificate of Appreciation

Saudi Aramco - Manufacturing Oversight & Coordination 

Picture3.jpg

Certificate of Appreciation

Awarded for outstanding performance during my time at Ras Tanura Refinery, Saudi Aramco

A Farewell Video Message

A special message from my colleagues as I closed a memorable chapter with Saudi Aramco.

Reynante Avila

CONNECT

Contact

Bring Me Onboard!

Let’s
Build Success Together

Ready to streamline your workflow and achieve real results? I’m here to help.

With skills in administration, tech, and creative solutions, I’m ready to deliver value from day one.

Thank you for considering my profile, and I look forward to connecting.

Or send a message: avila.reynate@gmail.com

Workplace Availability:

Remote:
I deliver high-quality remote work supported by a reliable internet connection, ensuring consistent performance and productivity.

On-site:
I enjoy collaborating onsite with colleagues. For such roles, work permit sponsorship and related benefits would be required.

Get to know me better—scan to explore!

MY RESUME

Scan me

MY PORTFOLIO

© 2024 • Created with passion by Reynante P. Avila

bottom of page